For independent landlords
Your rentals.
In good order.
Keep rent, repairs, tenant records, expenses, and P&L reporting in one organized workspace for your small rental portfolio.
Sample portfolio
Your portfolio at a glance
Rent recorded
$8,420
Open repairs
3
Net MTD
$4,915
The operating system for your rentals.
KeyFolioHQ is intentionally practical: no gimmicks, no clutter. It keeps daily landlord work organized so you can make decisions from clean records instead of memory and scattered files.
Portfolio overview
See properties, units, rent status, and upcoming work without opening another spreadsheet.
Tenant records
Keep lease dates, contacts, balances, and notes connected to the right unit.
Repair tracking
Log maintenance requests, contractors, receipts, status, and property-level costs.
Property performance
Understand income, expenses, and profit-and-loss by property or across the portfolio.
A clear view of the work waiting for you.
The dashboard and finance views are designed to feel like a calm operating desk for rent, repairs, income, expenses, and portfolio performance.
Dashboard
Portfolio overview
Rent recorded
$8,420
92%
Open repairs
3
2 urgent
Occupancy
100%
12 units
Payment record trend
Last 6 months
This week
Unit 2
Rent payment logged
Everett St
Repair scheduled
Oak Ave
Lease renewal due
Finances
Income and expenses
Net operating income
$4,915
+12.4% from last month
Built around real landlord work, not generic task lists.
Rent and expenses stay connected
Track money against the property and unit it belongs to, then turn it into usable reports.
Repairs become records
Keep request history, vendor notes, receipts, and status in one place for every property.
A cleaner handoff at tax time
Export organized income and expense data instead of rebuilding the year from bank statements.
Simple pricing that fits small portfolios.
Three monthly plans, with feature status shown clearly.
Starter
A practical operating workspace for an independent landlord.
- 1 rental property with unit records
- Rent and expense tracking
- Tenant and repair records
- Core CSV/PDF exports
Pro
Deeper reporting and portfolio workflows for growing operations.
- Everything in Starter
- Multiple rental properties
- Full property and portfolio P&L reports
- Bulk CSV and Excel import
- Receipt and document storage
- Contractor directory and repair exports
Platinum
Advanced year-end reporting for larger property portfolios.
- Everything in Pro
- Advanced tax-year property and portfolio P&L
- Year-end income and expense summary with category detail
- Contractor payment summaries
- Accountant-ready CSV/PDF packet
- 1099-NEC and supported 1099-MISC preparation drafts
Know what the workspace does before you sign up.
KeyFolioHQ is administrative recordkeeping software. It does not move tenant money or file tax forms for you.
- Who is KeyFolioHQ for?
- KeyFolioHQ is property-management recordkeeping software for independent landlords and small rental portfolios.
- Does KeyFolioHQ collect rent?
- No. KeyFolioHQ supports rent payment recordkeeping and balance tracking based on information you enter. It does not receive, hold, or transfer tenant rent.
- Does KeyFolioHQ file taxes or 1099s?
- No. KeyFolioHQ organizes records and exports, and eligible plans can prepare supported 1099 drafts. It does not file tax returns or information returns and does not replace professional tax advice.
- What can I track in KeyFolioHQ?
- Depending on the plan, landlords can keep property and unit records, tenant and lease details, rent and expense records, repairs, contractors, receipts, reports, and exports in one workspace.
Get the rental business out of your head and into one system.
Create an account and build a cleaner record of rent, repairs, tenants, and expenses from day one.
Cleaner records
Private workspace
Better decisions